Spares Coordinator (f/m/d)

Spare Parts Order

• Reading and understanding technical drawings to identify spare spares and retrieve item codes
• Requesting technical support if required to obtain more information and identify spares
• Process orders request from Service Department

Sales Order

• Assist and attend to incoming enquires and customers order
• Prepare and generate quotation
• Calculating sales price from purchase price from Paldesk/ Intercompany/Purchaser and ensure products are priced accurately
• Coordinate on purchasing and delivery schedule arrangement
• Liaising with customers about delays of orders and other discrepancies/issues reported by Purchaser and/or Intercompany

SAP System Administration

• Ensure order confirmation are accurately capture in SAP for invoicing at the right quantity and price
• Update the system (GRN and withdrawals of spare parts)

Orders Fulfilment

• Receiving of crane spare parts
• Assist the warehouse operator in basic packing according to order confirmation
• Coordinate with customers and forwader for timely customer delivery
• Prepare commerical invoices packing list/ Delivery order

•    Diploma qualifications or equivalent in any discipline (preferably with engineering or technical background)
•    2 to 3 years of relevant working experience in spare parts coordination and procurement
•    Previous working experiences in Marine and offshore industry preferred
•    Familiar with using CRM database systems or equivalent (e.g. SAP)
•    Computer literate with good MS Office skills in word, excel
•    Ability to work in a fast-paced and dynamic environment
•    Effective communicator and team player